Measuring the Actual Use of Every Workspace

In all organizations - including yours - the number of mobile workers has increased rapidly and so has the number of empty or underutilized workspaces. These spaces can potentially be reconfigured, shared or eliminated. A big problem, though, is identifying which are the underutilized spaces, and who are your most mobile employees.

This presents you with an incredible challenge - and a major opportunity. You need to know

1. how often each workspace is actually used, and
2. how much space each person actually uses.

The answers will help you develop a workplace strategy that optimizes occupancy costs while adapting your organization’s workplace to support the way your workforce actually works.

The financial incentive is staggering. Providing a workspace to an employee costs your organization from $8,000 to $14,000 per year. Saving or avoiding 1,000 workspaces can save your organization over $10M per year.

AgilQuest provides a range of workplace planning services and products to help you understand how often each workspace is actually used. This vital business intelligence will allow you to establish a pool of workspaces that can be shared by people who no longer need or use dedicated workspaces.

Baseline Measurement of Actual Use of Space

AgilQuest can perform a one-time Actual Use of Space baseline-study which will identify the workspaces that are the most underutilized and identify the people who are the most mobile. This high level analysis uses historical infrastructure data to determine the work patterns of everyone in your organization. We’ll identify those people that are best served by your mobility program and identify the workspaces that can be shared or eliminated.

Our Actual Use Study uses our proprietary algorithms to determine the percent utilization of each workspace, and presents you with utilization statistics by building, division, department and individual.

This study is superior to a walk-through, or bed-check. We discover work patterns over time and identify the workspaces and people who benefit most from a shared environment. A bed-check does neither.

Continuous Measurement of Actual Use of Space

Studying actual use of space is not a simple one-time exercise, but a continuous process that allows you to continually tailor your workplace to the changing ways that your workforce actually works.

AgilQuest offers you an automated solution for measuring the actual use of every workspace in your organization. Our OnBoard® Workplace Management Platform, which includes AgilQuest's patented technology, can integrate with your existing infrastructure systems (such as your security system or your Cisco VoIP phone system) to automatically collect and record "presence events." Over time this constant measurement of actual use will provide you with the most accurate information needed to make your workplace as agile as your workforce.

Bottom Line Benefits

The bottom line benefits are huge. Reduced or avoided costs in the tens of millions of dollars and enhanced worker productivity are the obvious benefits, but not the only ones. The OnBoard Platform reduces the cost of churn and improves your business resiliency plans. It also allows you to provide the flexible work environment that attracts and retains the best talent.